About RAM Packaging Industries

** A Family Run Manufacturer and Trader Across Multilocation Locations**

This is a family run business based in Nagpur, Maharashtra, operating out of three locations: a head office and store with attached godowns in Itwari, and two manufacturing units in Atholi and Vardha. The company runs two lines of business manufacturing plastic packaging (grocery/Kirana bags in various sizes) from PP and LD granules at its Atholi and Vardha units, and trading FMCG food products such as chips, namkeen, and confectionery through two distribution agencies out of its Itwari base. With a 20-person team split across all three sites, the business has run on ERPNext for the past two years, alongside a growing set of custom scripts and reports built by Girman Technologies.

Problem

The business was managing three locations - 1 office/store and 2 factories off a single manual ledger, kept by one long serving accountant. As operations grew across Itwari, Atholi, and Vardha, that single point, offline model stopped scaling.

Challenges

Running a MultiLocation Business on One Manual Ledger

Before working with Girman Technologies, this business ran on fully offline bookkeeping a Tally based system with entries batched once a week by a single, long serving accountant. As the business grew to three locations, that model started to break down:

• No linked cost center and warehouse - Every sales invoice required staff to separately select both a cost center and warehouse for each of the multilocation Itwari, Atholi, and Vardha - a redundant, easy to miss step.

• No stock visibility while billing - Staff had to check a separate report to see current stock before invoicing an item.

• Manual bag to kg rate conversion - Products are sold by the bag but priced per kg, so every invoice line needed a manual rate calculation.

• No structured collections tracking - Outstanding payments ("Vasooli") had no systematic view by customer, town, or sales route.

• No duplicate/missing bill checks - With Itwari, Atholi, and Vardha all issuing invoices independently, skipped or duplicate bill numbers went uncaught.

• Fragmented customer history - Getting a full picture of a customer meant checking the sales invoice list and payment list separately.

• Manual payment allocation - Incoming payments had to be applied to outstanding invoices one at a time even though ~95% of the time, the correct order was simply the oldest invoice first.

This is a common pattern for growing trading and manufacturing businesses: standard ERP for multilocation operations covers the basics, but the day to day friction points are specific to how each business actually works.

Why the Business Chose Girman Technologies for ERPNext

The business was already running ERPNext, implemented and supported by Girman Technologies. Rather than bring in a new team for the next phase of customization, the engagement was extended with Girman Technologies as their ongoing ERPNext partner since the team already understood the business's cost center structure across Itwari, Atholi, and Vardha, its dual manufacturing-and-trading item catalog, and prior customizations built over the previous 2 years.

Solution Implemented

Targeted Client Scripts and Custom Reports Across Buying, Selling, and Stock

Rather than a single large overhaul, Girman Technologies built a series of small, high impact client scripts and custom reports directly inside the business's existing ERPNext instance:

• Auto cost center to warehouse mapping - Selecting a cost center (Itwari, Atholi, or Vardha) automatically selects the matching warehouse, with a colour-coded banner showing which branch a bill belongs to.

• Real time stock on invoice lines - current warehouse stock shows inline as an item is added, with no separate report needed.

• Per kg rate entry on bag based invoices - staff enter a rate per kg, which the system auto converts to the bag based selling price.

• Auto carry forward of UOM and rate - line items inherit the unit and rate from the row above, since most invoices are billed consistently for a given customer.

• Outstanding by City report - a drill-down from state to sales route to customer, with direct links to pending invoices, so field staff can check local dues on the ground.

• Outstanding by Date report - ageing buckets (30/60/90+ days) to prioritize collection follow up.

• Dropship tracking report - buying price, selling price, and colour coded payment status for trading items sourced from other suppliers.

• Duplicate/missing bill number checker - validates invoice sequences across all three branches.

• Segmented, simplified stock report - stock split by business line with a trimmed, colour coded view instead of ERPNext's full default report.

• Consolidated customer statement - invoices, payments, and line item detail in one expandable page.

• Cash/bank book views - per account views across 3 accounts with live balance summaries.

• Monthly sales by customer report - a rolling view used to catch which customers are buying less.

• Automatic FIFO payment allocation - incoming payments apply to the oldest outstanding invoices automatically.

Impact

The business now runs multilocation operations a store/office plus two factories with a lean, multi role team, without needing a dedicated technical person at each site. Field staff can act on collections data immediately instead of relying on a paper ledger, and the system was shaped around how the existing team already worked rather than forcing a new workflow onto them a flexibility the business found ERPNext for trading and manufacturing could offer where rigid, predefined-workflow tools couldn't.

The Results

• Real time, every location: - Moved from offline, once a week Tally entry to live entries made directly at the point of sale or payment.

• Lean multilocation team: - Runs a store/office plus two factories with a lean, multi role team, without a dedicated technical person per site.

• Faster collections: Field staff act on outstanding by city and by date reports immediately instead of a paper ledger.

• Fewer errors: Automated bill sequence checks catch duplicate/missing invoices across branches.

Future Plans

The next step is extending ERPNext into the manufacturing side of the business tracking raw granule stock and production wastage as it's processed into finished packaging.

Conclusion

What started as a handful of small fixes for repetitive, error-prone data entry has grown into a real-time system spanning sales, collections, stock, and cash management across three locations proof that the right cloud ERP for manufacturing and trading businesses doesn't need to change how a team works, just remove the friction from it.

Related Reading

How Apna Mart, another multi location business, used ERPNext to bring 200+ stores across 4 states onto a single, centralized inventory system.

A closer look at how Biglilpeople, a growing multi location retail brand, unified operations across 7 stores and 3 kiosks on ERPNext.

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